There are over 2000 Ocean eForms in our core eForm library, available for all Ocean users to use. You can view this set of available forms in our Clinical Resource Library, the eForms tab of the Ocean Portal, and/or the attached comprehensive list of core Ocean eForms (as of March 2017).
You can browse through Ocean's core library of eForms in our Clinical Resource Library. There, PS Suite users can also search for specific custom forms.
You can also search within the Ocean Portal, under the eForms tab for our core library of forms and any forms that you have created and/or customized.
To view a list of all eForms available to your site, click "More" and then "Export All Forms Accessible to This Site".
To see forms developed and/or edited by other Ocean sites, click "More", followed by "View Shared Forms".
You can peruse the attached PDF if you looking for a comprehensive list of existing Ocean forms.
Note: This list was updated as of March 2017. Forms added to the library after this date may not be reflected in this list.
When you create an Ocean eForm of your own, by default, it is included in our shared public directory of forms. Therefore, any Ocean community will have access to your form and will be able to import the eForm into their own Ocean site to customize and/or use themselves.
Follow the steps below to import a shared eForm from another Ocean site into your own site.
- Log in to the Ocean Portal and navigate to the eForms tab.
- Click on the "More" button and select "View Shared Forms" from the dropdown menu of options.
- Search for your desired eForm, based on the site who created the form or the name of the form. Once you find the eForm, click it, and select the "Import" button
- The imported form should now appear in your site's list of eForms.
Once the form has been imported into your site, you have the option to edit it as you like, sever this form from the parent form (i.e. the original form created by the source site), or you can leave it linked. Leaving your form linked allows you to "Sync Form" to update your site's form with any changes made by the source site, as required.
You can add eForms to your website for patients to complete using an eRequest link.
To learn how to set up an eRequest link, please refer to our eRequest Set-Up Guide.
Patient Form Memory is the ability for Ocean to remember a patient's form completion history (i.e. Ocean will remember if a patient has already filled out a certain eForm and therefore won't allow them to fill it out again). A detailed description of Ocean's Form Memory feature can be found in "Form Memory - Storing Form Values for Patients in Ocean".
Form Memory is very useful for preventing duplicate eForm submissions, so you will generally not need to override this function. However, there are a number of reasons in which you might want to tell Ocean to delete a patient's form completion history. For example, if you are testing a form with sections that hide/show depending on the last time it was completed or an eForm Action that depends on first-time usage. In addition, if a patient legitimately needs to re-complete a form that is hidden due to the patient's previous completion, you'll need to delete their form memory.
To reset the form memory for a patient, first make sure the patient is loaded into the Patients tab in the Ocean Portal:
- If you are using PS Suite, insert the custom form in the patient's chart.
- If you are going through the Ocean Portal, use "New Patient" and make sure the last name, birthdate and sex are complete and correct.
Then, back in the Ocean Portal, in the Patients tab, click on the patient and view the patient's pop-up information. Click "Advanced" and select "Clear Form Memory". The patient has now been "forgotten" by Ocean.
Note: Remember that Ocean isn't remembering the actual patient data, but rather a cryptographic hash that cannot be reversed.